Apply-Internship Opportunity

Intern - Finance and Administration 

Location: Lusaka, Zambia 

Type: Internship Min. 

Experience: Entry Level 

Alchemy Women in Leadership Zambia is a national initiative dedicated to a higher female representation in the workplace and broader community. Looking for an Intern to understudy the Finance and Administration Manager.  The Intern will be responsible for providing administrative and clerical services in order to ensure effective and efficient operations. 

SCOPE 

The Intern, reporting to the Finance and Administrative Manager, is responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that operations are maintained in an effective and efficient manner. 

RESPONSIBILITIES 

-Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner Main Activities: 

Financial responsibilities 

-Cash management 

-Payroll 

-Petty Cash management 

-Invoices 

-Membership Database Management i.e. updating and followups 

-Maintenance of staff records 

-Maintenance of all financial records 

Provide support to the Secretariat and Board to ensure that the Secretariat is provided with the resources to make effective decisions -Maintain confidential records and files 

-Maintain records of decisions 

-Review and edit reports to the Board 

-Prepare correspondence for Board members 

-Prepare documents and reports on the computer 

-Schedule Board meetings -Prepare agendas for Board meeting 

-Prepare packages for Board meetings 

-Attend board meetings 

-Record minutes and submit minutes for approval 

 Maintenance of the Offices 

-Type correspondence, reports and other documents 

-Maintain office files 

-Open and distribute the mail 

-Take minutes at meetings 

-Distribute minutes 

-Oversee the cleaning, security and maintenance staff to ensure the offices are clean and secure 

-Coordinate repairs to office equipment 

-Arrange for payments of training participants 

-Interface with UNDP and other donors regarding payments 

 Be the first point of contact for visitors 

-Greet and assist visitors 

-Answer phones 

-Direct calls and respond to inquiries 

-Perform other related duties as required 

QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES 

(The knowledge, skills and attitudes required for satisfactory job performance) 

Minimum Qualifications: 

 -Bachelors in Business Administration; or CIMA/ACCA 

-Diploma in a Secretarial or Administrative relevant qualification 

 To Apply CLICK here